{"id":15471,"date":"2026-06-17T10:00:00","date_gmt":"2026-06-17T00:00:00","guid":{"rendered":"https:\/\/paperlust.co\/blog\/?p=15471"},"modified":"2026-06-05T19:07:22","modified_gmt":"2026-06-05T09:07:22","slug":"wedding-travel-insert-cards","status":"publish","type":"post","link":"https:\/\/paperlust.co\/blog\/wedding-travel-insert-cards\/","title":{"rendered":"Wedding Travel Insert Cards and Accommodation Cards"},"content":{"rendered":"<p>&#8212;<\/p>\n<style>\n#post-15471 .entry-content p,\n#post-15471 .entry-content li { font-size: 20px; line-height: 1.7; margin-bottom: 20px; }\n#post-15471 .entry-content h2 { text-transform: none !important; font-size: 34px; letter-spacing: 0.5px; line-height: 1.3; margin-top: 56px; margin-bottom: 16px; }\n#post-15471 .entry-content h3 { text-transform: none !important; font-size: 22px; letter-spacing: 0.5px; line-height: 1.3; font-weight: 600; margin-top: 32px; margin-bottom: 12px; }\n#post-15471 .entry-content table { width: 100%; border-collapse: collapse; font-size: 18px; margin: 28px 0; }\n#post-15471 .entry-content th { background: #1a1a1a; color: #fff; padding: 11px 16px; text-align: left; border-bottom: 2px solid #ddd; }\n#post-15471 .entry-content td { padding: 11px 16px; border-bottom: 1px solid #eee; }\n#post-15471 .entry-content tr:nth-child(even) td { background: #f9f9f9; }\n#post-15471 .entry-content tr:nth-child(odd) td { background: #fff; }\n<\/style>\n<p style=\"text-align:center;margin:24px auto 36px;\"><img decoding=\"async\" src=\"https:\/\/blogcdn.paperlust.co\/blog\/wp-content\/uploads\/2026\/05\/who-pays-for-the-wedding-inl1-2.jpeg\" alt=\"Elegant wedding invitation suite flatlay on marble surface with envelope, RSVP card and details card arranged neatly, gold foil accents\" data-no-lazy=\"1\" style=\"max-width:100%;height:auto;display:inline-block;border-radius:4px;\" \/><\/p>\n<div data-locale-router=\"v1\" style=\"background:#fdfaf4;border-left:3px solid #c8a165;padding:14px 18px;margin:22px 0;font-size:14px;line-height:1.6;\"><strong style=\"display:block;font-size:13px;letter-spacing:1.2px;text-transform:uppercase;color:#7a5a2e;margin-bottom:6px;\">Shop wedding invitations<\/strong><a href=\"\/browse\/wedding-invitations\/\" style=\"color:#7a5a2e;text-decoration:underline;\">Australia<\/a> &nbsp;&#183;&nbsp; <a href=\"\/us\/browse\/wedding-invitations\/\" style=\"color:#7a5a2e;text-decoration:underline;\">United States<\/a> &nbsp;&#183;&nbsp; <a href=\"\/gb\/browse\/wedding-invitations\/\" style=\"color:#7a5a2e;text-decoration:underline;\">United Kingdom<\/a> &nbsp;&#183;&nbsp; <a href=\"\/ca\/browse\/wedding-invitations\/\" style=\"color:#7a5a2e;text-decoration:underline;\">Canada<\/a> &nbsp;&#183;&nbsp; <a href=\"\/nz\/browse\/wedding-invitations\/\" style=\"color:#7a5a2e;text-decoration:underline;\">New Zealand<\/a><\/div>\n<p>A destination wedding asks more of your guests than any other format, and your stationery suite needs to reflect that. Travel insert cards and accommodation cards are the practical workhorses of the destination wedding invitation set: they carry the hotel block, shuttle schedule, airport logistics, and check-in details your out-of-town guests need to plan confidently and show up on time. If you are putting together your full destination stationery package, our <a href=\"\/blog\/destination-wedding-stationery-guide\/\">Destination Wedding Stationery: The Complete 2026 Guide<\/a> covers everything from save-the-dates to welcome bag notes. This post focuses on the insert cards themselves: what each one is, what belongs on each piece, wording examples for five common scenarios, and design rules for keeping them matched to your invitation suite.<\/p>\n<div data-canon=\"tldr-v1\" style=\"background:#f8f6f3;border-left:4px solid #c9a96e;padding:24px 28px;margin:32px 0;border-radius:2px;\">\n  <strong style=\"font-size:18px;display:block;margin-bottom:12px;\">At a glance<\/strong><\/p>\n<ul style=\"margin:0;padding-left:20px;\">\n<li style=\"margin-bottom:8px;\">A <strong>travel insert card<\/strong> covers logistics: airport info, nearest hotels, driving and parking directions, and shuttle or rideshare notes.<\/li>\n<li style=\"margin-bottom:8px;\">An <strong>accommodation card<\/strong> is a specific insert focused on a reserved hotel room block, including the booking deadline, rate code, and how to reserve.<\/li>\n<li style=\"margin-bottom:8px;\">For destination weddings, include <strong>both<\/strong> as separate cards. For local weddings with only a hotel block, a single accommodation card is usually enough.<\/li>\n<li style=\"margin-bottom:8px;\">Hotel block booking deadlines should appear on the card itself; <strong>give guests a 2-week buffer<\/strong> beyond the hotel&#8217;s actual cut-off date.<\/li>\n<li style=\"margin-bottom:0;\">Insert cards should <strong>match your invitation suite<\/strong> in paper, print method, and color palette. Paperlust designs them as a cohesive set from the start.<\/li>\n<\/ul>\n<\/div>\n<h2>What Is a Wedding Travel Insert Card?<\/h2>\n<p>A wedding travel insert card, sometimes called a travel information card, travel details card, or directions card, is a small enclosure card included with your main invitation. Its job is to give guests everything they need to get to your wedding location before the day itself. It sits in the envelope alongside your invitation and RSVP card, and it is particularly important any time guests are traveling to reach you.<\/p>\n<p>The term &#8220;travel insert&#8221; is broad. In practice it covers three overlapping types of information:<\/p>\n<ul>\n<li><strong>Directions and parking:<\/strong> driving routes, parking availability, GPS coordinates for rural or remote venues, nearest transit options.<\/li>\n<li><strong>Airport and transit logistics:<\/strong> which airport to fly into, distance to the venue, recommended ground transport options (rideshare, car hire, shuttle).<\/li>\n<li><strong>Accommodation recommendations:<\/strong> hotels near the venue, a note about any reserved room block, and website or phone details so guests can book.<\/li>\n<\/ul>\n<p>Some couples put all three on a single card. Others separate the accommodation information onto its own dedicated piece, the accommodation card, and keep the travel insert focused on directions and logistics. Both approaches work. The right call depends on how much information you need to communicate and how many card slots your invitation envelope can hold without feeling overstuffed.<\/p>\n<p>Travel inserts are standard practice for any wedding where a meaningful portion of guests will be coming from out of town. They become essential for destination weddings, where guests cannot be expected to figure out logistics themselves, and for venue locations that are hard to find via GPS alone.<\/p>\n<h2>Travel Card vs Accommodation Card: What Is the Difference?<\/h2>\n<p>These two terms are often used interchangeably, but they serve different purposes. Understanding the distinction helps you decide whether to use one card, two cards, or fold both functions into a combined details card.<\/p>\n<table>\n<thead>\n<tr>\n<th style=\"background:#1a1a1a;color:#fff;\">Card type<\/th>\n<th style=\"background:#1a1a1a;color:#fff;\">Primary purpose<\/th>\n<th style=\"background:#1a1a1a;color:#fff;\">Key information<\/th>\n<th style=\"background:#1a1a1a;color:#fff;\">When to use<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><strong>Travel insert card<\/strong><\/td>\n<td>Getting guests to the venue<\/td>\n<td>Directions, parking, airport, shuttle schedule, rideshare notes<\/td>\n<td>Any wedding with out-of-town guests or a venue hard to navigate to<\/td>\n<\/tr>\n<tr>\n<td><strong>Accommodation card<\/strong><\/td>\n<td>Helping guests book a place to stay<\/td>\n<td>Hotel name, booking deadline, group code, rate, phone\/URL<\/td>\n<td>Weddings with a reserved hotel room block<\/td>\n<\/tr>\n<tr>\n<td><strong>Combined details card<\/strong><\/td>\n<td>Covers both in a single insert<\/td>\n<td>Hotel block info + directions + website URL<\/td>\n<td>Local weddings with limited travel logistics; smaller guest counts<\/td>\n<\/tr>\n<tr>\n<td><strong>Destination travel card<\/strong><\/td>\n<td>Full travel briefing for out-of-state or out-of-country guests<\/td>\n<td>Nearest airport, ground transport, hotel options, passport\/visa notes for international<\/td>\n<td>Destination or international weddings<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>The practical rule: if your guests need to book flights, arrange accommodation, or navigate an unfamiliar area, separate the functions into two cards. If your wedding is local and the only out-of-town information is a nearby hotel block, a combined card or a note on your invitation details card is enough. For destination weddings, plan for both a travel card and an accommodation card from the start. They serve different questions and guests will reference them at different points in their planning.<\/p>\n<p style=\"text-align:center;margin:32px auto;\"><img decoding=\"async\" src=\"https:\/\/blogcdn.paperlust.co\/blog\/wp-content\/uploads\/2026\/05\/wedding-photography-shot-list-hero-paperlust.jpg\" alt=\"Paperlust wedding invitation suite flat lay with arch cards, RSVP cards, dried florals, and satin ribbon detail styling\" data-no-lazy=\"1\" style=\"max-width:100%;height:auto;display:inline-block;border-radius:4px;\" \/><\/p>\n<h2>What to Include on a Wedding Travel Insert Card<\/h2>\n<p>The information on a travel insert card depends on your venue type and how far guests are traveling. Use these checklists as a starting point and include only what applies to your situation. A card that gives guests every fact they need in a compact format does more work than one padded with details that do not apply.<\/p>\n<h3>For a local or regional wedding (some out-of-town guests)<\/h3>\n<ul>\n<li>Venue name and full address<\/li>\n<li>Nearest major city and approximate driving time from it<\/li>\n<li>Parking availability (free, paid, capacity, any restrictions)<\/li>\n<li>Shuttle or bus details if you are running a service from a central hotel<\/li>\n<li>Wedding website URL for directions and updated information<\/li>\n<\/ul>\n<h3>For a domestic destination wedding (guests flying or driving 2+ hours)<\/h3>\n<ul>\n<li>Nearest airport and the airline(s) with direct routes<\/li>\n<li>Distance and approximate drive time from airport to venue<\/li>\n<li>Ground transport options: car hire, rideshare availability, local taxi<\/li>\n<li>Shuttle schedule if you are providing one (departure times, pick-up points)<\/li>\n<li>Two or three accommodation recommendations, even if you have a formal block<\/li>\n<li>Wedding website URL for full details and updates<\/li>\n<\/ul>\n<h3>For an international destination wedding<\/h3>\n<ul>\n<li>Nearest international airport<\/li>\n<li>Visa or entry requirements (note that guests should verify current requirements themselves)<\/li>\n<li>Currency used at the destination<\/li>\n<li>Ground transport from the airport (arranged transfer, hire car, options available)<\/li>\n<li>Accommodation details or room block information<\/li>\n<li>Wedding website URL with a full travel guide<\/li>\n<li>Emergency contact or travel coordinator details if applicable<\/li>\n<\/ul>\n<p>One consistent piece of advice from couples who have done this: keep the card tight. Every line of copy on a travel insert is competing with every other line for the guest&#8217;s attention. If your wedding website carries full details, the card&#8217;s job is to surface the five most critical facts and point guests to the site for everything else. A QR code linking to your travel page on your wedding website earns its space on a destination travel card, it saves you from cramming in details that will inevitably change.<\/p>\n<h2>Accommodation Card Wording Examples (5 Scenarios)<\/h2>\n<p>The wording on an accommodation card should cover three things: where to stay, how to book, and when to book by. Beyond those anchors, tone and length match the formality of your invitation suite. These five examples cover the most common scenarios couples encounter.<\/p>\n<h3>Scenario 1: Single hotel, reserved room block<\/h3>\n<p>This is the most common setup. You have negotiated a block of rooms at one hotel near your venue and want guests to use it.<\/p>\n<div style=\"background:#fafafa;border-left:3px solid #ddd;padding:16px 20px;margin:20px 0;font-style:italic;\">\nAccommodations<\/p>\n<p>A block of rooms has been reserved for our wedding guests at<br \/>\nThe Harlow Hotel<br \/>\n118 Riverside Drive, Nashville, TN 37201<\/p>\n<p>To book at the group rate, please call (615) 555-0183<br \/>\nor visit theharlow.com and use code ROSEWEDDING<\/p>\n<p>Room block available until 15 July 2026<br \/>\nPlease book by 1 July 2026 to secure your room\n<\/div>\n<p>Note the buffer built into this example: the card lists a &#8220;please book by&#8221; date two weeks ahead of the actual hotel cut-off. Hotels release unbooked rooms after the cut-off date and the rate disappears. Giving guests a buffered deadline in print protects against guests who miss the stated date by a few days.<\/p>\n<h3>Scenario 2: Two hotel options, no formal room block<\/h3>\n<p>Some couples prefer to recommend hotels without committing to a room block, especially at smaller venues where the minimum block size was impractical.<\/p>\n<div style=\"background:#fafafa;border-left:3px solid #ddd;padding:16px 20px;margin:20px 0;font-style:italic;\">\nAccommodations<\/p>\n<p>We recommend the following hotels near Foxgrove Estate:<\/p>\n<p>The Willow Inn (0.4 miles)<br \/>\n22 Mill Road, Napa, CA 94558<br \/>\n(707) 555-0124 | willowinn.com<\/p>\n<p>Napa Valley Hotel (1.2 miles)<br \/>\n890 Oak Street, Napa, CA 94558<br \/>\n(707) 555-0198 | napavalleyhotel.com<\/p>\n<p>We suggest booking early, as accommodations<br \/>\nin the area fill quickly during autumn weekends.\n<\/div>\n<h3>Scenario 3: Resort wedding with an accommodation block on-site<\/h3>\n<p>For couples getting married at a resort where guests will also stay, the accommodation card doubles as a reservation form reference.<\/p>\n<div style=\"background:#fafafa;border-left:3px solid #ddd;padding:16px 20px;margin:20px 0;font-style:italic;\">\nStay with Us<\/p>\n<p>Wedding guest rooms are available at<br \/>\nAmara Resort and Spa<br \/>\n100 Amara Lane, Sedona, AZ 86336<\/p>\n<p>Reserve your room at amararesort.com<br \/>\nGroup code: HARTMANWED<\/p>\n<p>Room types available: Standard Garden View from $289\/night<br \/>\nDeluxe Red Rock View from $349\/night<\/p>\n<p>Reserve by 10 April 2026\n<\/p><\/div>\n<h3>Scenario 4: International venue, guests traveling from the US<\/h3>\n<p>For an international destination wedding, the accommodation card often needs to carry more logistical context. Keep tone warm; many guests will be making a significant trip.<\/p>\n<div style=\"background:#fafafa;border-left:3px solid #ddd;padding:16px 20px;margin:20px 0;font-style:italic;\">\nGetting There and Staying<\/p>\n<p>We&#8217;re getting married in Tuscany and can&#8217;t wait to celebrate with you there.<\/p>\n<p>Fly into Florence (FLR) or Pisa (PSA).<br \/>\nCar hire or pre-arranged transfers to the venue take approximately 90 minutes.<\/p>\n<p>We&#8217;ve reserved a block of rooms at<br \/>\nVilla Sofisticata, Montepulciano<br \/>\n+39 0578 555 012 | villasofisticata.it<br \/>\nGroup rate: from EUR 220\/night<br \/>\nBook by: 1 March 2026<\/p>\n<p>A US Passport is required for entry into Italy.<br \/>\nVisit our wedding website for full travel details:<br \/>\nemilyandwill2026.com\n<\/div>\n<h3>Scenario 5: Multiple hotels at different price points<\/h3>\n<p>For large weddings with guests spanning a wide range of budgets, offering options at different price points is a thoughtful move that your guests will quietly appreciate.<\/p>\n<div style=\"background:#fafafa;border-left:3px solid #ddd;padding:16px 20px;margin:20px 0;font-style:italic;\">\nAccommodations<\/p>\n<p>We have reserved rooms at a range of nearby hotels:<\/p>\n<p>Grand Meridian (0.2 miles from venue)<br \/>\nDeluxe rooms from $279\/night | Use code KELLYWEDDING<br \/>\nBook at grandmeridian.com | Available until 30 June<\/p>\n<p>The Camden (0.6 miles from venue)<br \/>\nStandard rooms from $179\/night | Use code KELLYWED<br \/>\nBook at thecamdenhotel.com | Available until 30 June<\/p>\n<p>Comfort Suites Airport (3.4 miles)<br \/>\nRooms from $119\/night | No block rate, book direct<br \/>\ncomfortsuites.com\/charleston-airport<\/p>\n<p>Shuttle service runs between the Grand Meridian<br \/>\nand the venue. See reverse for shuttle schedule.\n<\/div>\n<p style=\"text-align:center;margin:32px auto;\"><img decoding=\"async\" src=\"https:\/\/blogcdn.paperlust.co\/blog\/wp-content\/uploads\/2026\/05\/paperlust-koffee-rust-envelope-vellum-tag-wedding-suite.jpg\" alt=\"Paperlust Koffee wedding invitation suite with rust coloured envelope and vellum overlay tag on cream invitation\" data-no-lazy=\"1\" style=\"max-width:100%;height:auto;display:inline-block;border-radius:4px;\" \/><\/p>\n<h2>Transportation and Shuttle Wording Examples<\/h2>\n<p>Shuttle service is one of the most guest-friendly additions to any wedding logistics plan, and it is one of the most common areas where couples underestimate the detail they need to communicate. A shuttle card that says &#8220;shuttle available&#8221; without a departure time or pick-up location leaves guests guessing.<\/p>\n<p>The minimum information on any shuttle or transportation insert:<\/p>\n<ul>\n<li>Departure location (full address or specific hotel name)<\/li>\n<li>Departure time for the ceremony or reception<\/li>\n<li>Return departure times after the event ends<\/li>\n<li>Capacity or any RSVP requirement (if guests need to book a seat)<\/li>\n<\/ul>\n<h3>Simple round-trip shuttle from one hotel<\/h3>\n<div style=\"background:#fafafa;border-left:3px solid #ddd;padding:16px 20px;margin:20px 0;font-style:italic;\">\nTransportation<\/p>\n<p>Shuttle service will be provided between<br \/>\nThe Harlow Hotel and Foxgrove Estate<\/p>\n<p>Departing The Harlow Hotel:<br \/>\n3:30 pm (arriving ceremony at 4:00 pm)<\/p>\n<p>Return shuttles from Foxgrove Estate:<br \/>\n10:00 pm, 11:00 pm, and 12:00 midnight<\/p>\n<p>No RSVP required. Shuttle capacity is 40 guests per run.\n<\/p><\/div>\n<h3>Multi-stop shuttle serving two hotels<\/h3>\n<div style=\"background:#fafafa;border-left:3px solid #ddd;padding:16px 20px;margin:20px 0;font-style:italic;\">\nTransportation<\/p>\n<p>Shuttle departures to Magnolia Hill Farm:<\/p>\n<p>3:15 pm &#8211; The Willow Inn, 22 Mill Road<br \/>\n3:30 pm &#8211; Napa Valley Hotel, 890 Oak Street<\/p>\n<p>Arriving venue by 4:00 pm<\/p>\n<p>Return shuttles depart Magnolia Hill Farm at 10:30 pm and 11:30 pm<\/p>\n<p>Please be at your pick-up point 5 minutes before departure.\n<\/p><\/div>\n<h3>Airport transfer for a destination wedding<\/h3>\n<div style=\"background:#fafafa;border-left:3px solid #ddd;padding:16px 20px;margin:20px 0;font-style:italic;\">\nAirport Transfers<\/p>\n<p>Complimentary transfers will be available from<br \/>\nFlorence Airport (FLR) on Friday 12 June<br \/>\nTransfers depart at 2:00 pm and 5:00 pm<\/p>\n<p>Please email emilyandwill2026@gmail.com<br \/>\nwith your flight details so we can confirm your transfer<\/p>\n<p>For arrivals outside these times, we recommend<br \/>\npre-booking a hire car at the airport.\n<\/div>\n<p>If your wedding website is the source of truth for transportation (which we recommend for destination weddings, where plans may change closer to the date), note that on the card and include the URL. Guests who book their flights six months out will check the card at that point; they will also check the website the week before. Make sure both sources stay current.<\/p>\n<p>For couples managing a full destination weekend of events, the itinerary card is a related piece that carries the broader schedule. See our guide to <a href=\"\/blog\/wedding-weekend-itinerary-card-wording\/\">wedding weekend itinerary card wording<\/a> for how to format the full event schedule for guests.<\/p>\n<h2>Design Tips: Keeping Insert Cards on Suite Theme<\/h2>\n<p>The invitation suite arrives as a single experience. Guests open the envelope and encounter several pieces at once: the main invitation, the RSVP card, and any inserts. If those pieces look like they came from different printers, it undermines the cohesion of everything else. Matching your insert cards to your invitation suite is not about being rigid, it is about the suite reading as intentional.<\/p>\n<h3>Paper and weight<\/h3>\n<p>Your insert cards do not need to match the weight of your main invitation exactly, but they should use the same paper family. A letterpress invitation on 600gsm Wild Cotton pairs with insert cards on 300gsm Wild Cotton, same stock, lighter weight. A digital print invitation on 300gsm matte pairs naturally with matte inserts. Mixing cotton with linen or kraft with premium smooth creates a tactile inconsistency that guests notice even if they cannot name it.<\/p>\n<h3>Print method<\/h3>\n<p>Insert cards in most suites are printed digitally even when the main invitation uses a specialty method. That is practical and standard, letterpress on every insert card is cost-prohibitive for most couples. What matters is that the finish level is not wildly different. A flat foil invitation paired with plain digital inserts can work when the font and palette match; a letterpress invitation on cotton paired with a photo-printed insert on glossy card stock creates a gap that feels like a mistake.<\/p>\n<p>At Paperlust, insert cards are designed alongside your invitation from the start. You choose a suite, and the information cards, RSVP cards, and envelope liners are created as matching pieces rather than retrofits. Browse the full range of <a href=\"\/us\/browse\/wedding-invitations\/\">wedding invitations<\/a> to find a suite that includes matching insert options.<\/p>\n<h3>Typography and palette<\/h3>\n<p>Use the same typeface (or typeface family) across all insert cards. If your invitation uses a combination of a script headline and a sans-serif body, your travel insert should follow the same hierarchy. Switching to a different script on the accommodation card, even one with a similar feel, breaks the visual logic.<\/p>\n<p>Color palette follows the same rule. A cream, sage, and gold suite should produce insert cards in cream, sage, and gold. Resist the temptation to simplify inserts to black on white for cost reasons if your main suite is a full-palette piece. The inserts are small in scale, so matching the palette costs little in ink but contributes significantly to the overall impression.<\/p>\n<h3>Size and format<\/h3>\n<p>Standard insert card sizes that sit well inside an A7 (5 x 7 inch) invitation envelope:<\/p>\n<table>\n<thead>\n<tr>\n<th style=\"background:#1a1a1a;color:#fff;\">Insert card size<\/th>\n<th style=\"background:#1a1a1a;color:#fff;\">Dimensions (inches)<\/th>\n<th style=\"background:#1a1a1a;color:#fff;\">Dimensions (mm)<\/th>\n<th style=\"background:#1a1a1a;color:#fff;\">Fits with<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>A2 insert<\/td>\n<td>4.25 x 5.5 in<\/td>\n<td>108 x 140mm<\/td>\n<td>Standard A7 envelope; common RSVP card size<\/td>\n<\/tr>\n<tr>\n<td>DL insert<\/td>\n<td>3.875 x 8.75 in<\/td>\n<td>98 x 222mm<\/td>\n<td>DL envelope; long-form travel details with more copy<\/td>\n<\/tr>\n<tr>\n<td>Square insert<\/td>\n<td>5 x 5 in<\/td>\n<td>127 x 127mm<\/td>\n<td>Square invitation envelopes; modern suite formats<\/td>\n<\/tr>\n<tr>\n<td>A1 insert (small)<\/td>\n<td>3.5 x 4.875 in<\/td>\n<td>89 x 124mm<\/td>\n<td>Standard A7 envelope alongside main invitation<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>For destination wedding suites with both a travel card and an accommodation card, the DL format works well: it provides enough space for a full shuttle schedule or multi-hotel listing without feeling cramped, and it fits cleanly into the DL envelope that many destination invitation suites use for the outer mailing.<\/p>\n<h2>When to Include Travel Cards and When to Use Your Wedding Website Instead<\/h2>\n<p>A printed travel insert card and a wedding website are not in competition. They serve different moments in your guests&#8217; planning process, and the strongest destination wedding logistics strategy uses both, each doing the job it does best.<\/p>\n<h3>What the printed insert card does better<\/h3>\n<p>A printed insert arrives with your invitation and carries authority. Guests file it with the invitation, refer to it when booking their accommodation (often before they have looked at your website), and bring it with them on the day. It communicates the hotel block deadline in a form that guests will physically hold in their hands. For older guests or guests who are not active online, the printed card is the primary source.<\/p>\n<p>Print what is essential and relatively fixed: hotel name, booking code, deadline, shuttle departure times. These are the details guests need to act on early, and early action (booking accommodation, booking flights) is the goal of the insert.<\/p>\n<h3>What the wedding website does better<\/h3>\n<p>Your wedding website handles updates. Flight recommendations change. Shuttle schedules get refined. A second hotel option gets added because the first block filled up. These updates live on your website. The insert card, once printed, is fixed. That is why the URL to your wedding website should appear on every destination travel card, guests know to check the site for the most current version of anything that might have changed.<\/p>\n<p>Wedding websites also handle volume. If you have a full itinerary of welcome dinner, ceremony, day-after brunch, plus driving directions to three different venues, local restaurant recommendations, and a suggested packing list for a beach weekend, that content belongs on the website. The printed card surfaces the headline facts and hands off everything else to the URL.<\/p>\n<h3>Decision framework: card vs website<\/h3>\n<table>\n<thead>\n<tr>\n<th style=\"background:#1a1a1a;color:#fff;\">Information type<\/th>\n<th style=\"background:#1a1a1a;color:#fff;\">Put it on the card<\/th>\n<th style=\"background:#1a1a1a;color:#fff;\">Put it on the website<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Hotel name, booking code, and deadline<\/td>\n<td>Yes<\/td>\n<td>Also yes (keep in sync)<\/td>\n<\/tr>\n<tr>\n<td>Shuttle departure times<\/td>\n<td>Yes, if confirmed before print<\/td>\n<td>Yes, as the living version<\/td>\n<\/tr>\n<tr>\n<td>Nearest airport<\/td>\n<td>Yes<\/td>\n<td>Yes, with airline options<\/td>\n<\/tr>\n<tr>\n<td>Visa or passport requirements<\/td>\n<td>Brief note to check requirements<\/td>\n<td>Full current details<\/td>\n<\/tr>\n<tr>\n<td>Restaurant recommendations<\/td>\n<td>No<\/td>\n<td>Yes<\/td>\n<\/tr>\n<tr>\n<td>Packing suggestions<\/td>\n<td>No<\/td>\n<td>Yes<\/td>\n<\/tr>\n<tr>\n<td>Full weekend itinerary<\/td>\n<td>No (use itinerary card or website)<\/td>\n<td>Yes<\/td>\n<\/tr>\n<tr>\n<td>RSVP deadline and instructions<\/td>\n<td>On RSVP card, not travel insert<\/td>\n<td>Also list on website<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>One practical note on arrival-day guest experience: once guests have made the trip, a welcome bag note picking up where the travel insert left off is a warm touch that many destination couples overlook. Our guide to <a href=\"\/blog\/destination-wedding-welcome-bag-notes\/\">destination wedding welcome bag notes<\/a> covers what to include and how to word them for guests arriving from out of town.<\/p>\n<div style=\"background:#fdfaf4;border:1px solid #e8d9b8;border-radius:6px;padding:28px 32px;margin:40px 0;display:flex;flex-wrap:wrap;align-items:center;justify-content:space-between;gap:16px;\">\n<div style=\"flex:1;min-width:260px;\">\n<p style=\"margin:0 0 6px;font-weight:700;font-size:20px;color:#3a2e1f;\">Design your destination wedding stationery suite<\/p>\n<p style=\"margin:0;font-size:16px;color:#5a4a38;\">500+ exclusive invitation designs, with matching information cards, RSVP cards, and envelopes. Proofs in 1-2 business days.<\/p>\n<\/p><\/div>\n<div style=\"display:flex;flex-direction:column;gap:10px;min-width:180px;\">\n    <a href=\"\/us\/browse\/wedding-invitations\/\" style=\"display:inline-block;background:#c9a96e;color:#fff;text-decoration:none;padding:13px 24px;font-weight:600;font-size:15px;border-radius:3px;text-align:center;white-space:nowrap;\">Browse Invitation Suites<\/a><a href=\"\/sample-pack\/\" style=\"display:inline-block;background:transparent;color:#7a5a2e;text-decoration:none;padding:11px 24px;font-weight:600;font-size:15px;border-radius:3px;text-align:center;border:1px solid #c9a96e;white-space:nowrap;\">Order $5 Sample Pack<\/a>\n  <\/div>\n<\/div>\n<h2 id=\"faq\" style=\"margin-top:56px;\">Frequently Asked Questions<\/h2>\n<h3>Do I need a separate accommodation card and travel insert card?<\/h3>\n<p>Not always. For a local wedding with one hotel block, a combined details card (or even a note on your main information card) is sufficient. For destination weddings where guests need both logistics guidance and accommodation details, two separate cards are worth the small additional cost, each piece can be thorough without becoming crowded.<\/p>\n<h3>What size should a wedding insert card be?<\/h3>\n<p>The most common insert card sizes are A2 (4.25 x 5.5 inches \/ 108 x 140mm) and A1 (3.5 x 4.875 inches \/ 89 x 124mm). Both fit inside a standard A7 invitation envelope alongside your main invitation. DL format (3.875 x 8.75 inches \/ 98 x 222mm) works well for destination travel cards that carry more copy, such as multi-hotel listings or a full shuttle schedule.<\/p>\n<h3>When should I mail wedding travel insert cards?<\/h3>\n<p>Travel insert cards go out with your main invitation mailing. For most weddings, that is 6-8 weeks before the date. For destination weddings where guests need to book flights and accommodation, send invitations 4-5 months out, some couples planning international weddings send even earlier, at 6 months, to give guests maximum lead time for travel arrangements.<\/p>\n<h3>What is a hotel room block for a wedding?<\/h3>\n<p>A hotel room block is a set of rooms you reserve in advance at a negotiated group rate, then offer to your guests. You contact the hotel directly, agree on a number of rooms and a rate, and give guests a booking code and a deadline. After the deadline (the &#8220;cut-off date&#8221;), the hotel releases unused rooms back to general inventory. Most hotels require a minimum of 10 rooms to create a block.<\/p>\n<h3>How do I word an accommodation card without a hotel block?<\/h3>\n<p>If you are not running a formal room block, you can still provide hotel recommendations on an accommodation card. Simply list two or three nearby hotels with their addresses and booking information, add a note suggesting guests book early (especially for weekend dates), and optionally include your wedding website URL for any additional options. There is no obligation to have a formal room block.<\/p>\n<h3>What should I include on a destination wedding travel card?<\/h3>\n<p>At minimum: nearest airport, ground transport options from the airport to the venue or accommodation, and your wedding website URL for full travel details. For international weddings, add a brief note that guests should check passport and visa requirements for the destination country. Keep the card focused on actionable, fixed information, your website handles the details that may change.<\/p>\n<h3>Should shuttle information be on the travel card or a separate insert?<\/h3>\n<p>For a simple single-hotel shuttle (one pick-up time, one return), adding shuttle details to your accommodation card or travel insert is fine. For multi-stop shuttles, departure times across three or more return runs, or shuttles serving both ceremony and reception locations, a dedicated transportation card keeps the information readable and prevents guests from missing critical timing details buried in a wall of text.<\/p>\n<h3>Can I include a QR code on a wedding insert card?<\/h3>\n<p>Yes, and it works particularly well on destination travel cards. A QR code linking to your wedding website&#8217;s travel page gives guests instant access to directions, updated shuttle schedules, and accommodation details without requiring them to type a URL. Place it at the bottom of the card with a one-line label such as &#8220;Scan for full travel details&#8221; so guests know what it does.<\/p>\n<p><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Do I need a separate accommodation card and travel insert card?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Not always. For a local wedding with one hotel block, a combined details card is sufficient. 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Match your invitation suite.<\/p>\n","protected":false},"author":4,"featured_media":13049,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-15471","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Wedding Travel Insert Cards and Accommodation Cards - Paperlust<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/paperlust.co\/blog\/wedding-travel-insert-cards\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Wedding Travel Insert Cards and Accommodation Cards - Paperlust\" \/>\n<meta property=\"og:description\" content=\"Plan your destination wedding insert cards with wording examples for hotel blocks, shuttles, and multi-hotel options. 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